Busy five-person Architectural and Construction Consulting (forensics) firm seeks Full-Time Administrative Assistant to support the Principal and technical staff. Casual environment blocks from the beach.



You: Good organizational and administrative skills. Easy to get along with, good sense of humor, works well with others. Skilled with MS Word, Excel, etc.), Quickbooks experience a big plus. Ability to reasearch and solve problems/ get answers to questions. Good follow-through and attention to detail. Willingness to pitch in and help others when needed. Self-motivated, quick learner, trustworthy, conscientious, reliable.



Duties include:

1) Light phones.

2) Schedule appointments/ manage calendar.

3) Data entry into Quickbooks (time entry, billable time and expenses, invoicing, bank account reconcilitation, payables, and similar light accounting).

4) Database entry of information related to field work or technical staff.

5) Set up jobs.

6) Scanning and organizing/ filing/ archiving of correspondence, documents, plans, etc.

7) Making travel arrangements for Principal and staff.

8) Maintain/ manage to-do lists.

9) General office organization, cleaning, etc.

10)Occasional Fed-Ex-ing/ handle mail.

11)Some travel (1-2 days per trip) to Phoenix may be required on occasion.

12)Extra hours when needed on occasion.

13)Handle confidential information.

14)Run occasional errands.

15)Plan office "fun" days and happy hours, etc.

16)Assist Principal with personal tasks (errands, bills and such).



Immediate opening. Compensation DOE. Please forward a resume and cover letter describing your experience, talents, goals and such, and desired salary range.