Company: One Coach

Job Title: Executive Assistant to a Managing Partner of the company

Description: We are a dynamic, expanding company in Del Mar. Our clients are entrepreneurial businesses. We pride ourselves on our integrity and finding win-win solutions for our clients.



Like many of our clients, we have more of a “start-up” feel than a traditional company. Our philosophy is simple – we aim to meet and exceed our clients’ expectations and provide value through superior work product, sound advice and great service.



We are seeking a bright, industrious, take-charge Administrative Assistant to support the managing partner in his commitment to providing superior client service and minimal support to one associate. The perfect candidate will be articulate, well organized, energetic, and detail-oriented with an "I’ll figure it out" attitude, be presentable, discreet, and skilled with client communications – on the phone, in emails, and in person.



You should also have a great track record of working with senior executives, be resourceful, good on the computer, and gracefully juggle many different time-critical tasks at the same time. The requirements are a lot to fulfill but it is a very rewarding position for the right candidate.



We offer room for growth and the chance to be a part of a prestigious organization.



Essential functions of the job:



• Answer the phone and respond to client inquiries;

• Enter data into client management database;

• Modify form letters;

• Maintain compliance checklist and firms’ policies and procedures;

• Prepare correspondence and other documents;

• Maintain the company’s client files;

• Photocopy, scan and word process documents;

• Maintain expense records;

• Purchase and inventory office supplies;

• Make travel arrangements;

• Assist Managing Partner by organizing correspondence, files and agreements;

• Maintain calendar;

• Telephone and visitor reception;

• Schedule meetings and calls;

• Other administrative duties as assigned.



Qualifications, Skills and Abilities:



• Experience in a busy business office;

• Self-starter, resourceful, takes initiative; College degree preferred;

• Proficient use of Microsoft programs, including Word, Excel, PowerPoint and Outlook. Internet adeptness;

• Excellent proofreading skills;

• Accurate typing skills;

• Interest in and ability to use state of the art technology, including computers, scanners, and various software programs to provide efficient service for our clients

• Excellent written and verbal communication skills;

• Highly organized and efficiency-minded with excellent time management skills;

• Able to multi-task and adjust to constantly changing priorities;

• Meticulous attention to detail; and

• Document filing and cataloguing

• Ability to work well under pressure with clients and company representatives.